Privacy Policy
Effective Date: September 2025
1. Who We Are
Pollinate Studio is a Talent Transformation Venture Studio delivering solutions that connect business strategy, people and technology across Talent.
Our registered office is Building 18 Gateway 1000, Whittle Way, Arlington Business Park, Stevenage, Hertfordshire, England, SG1 2FP, located in the United Kingdom.
We may collect the following personal data:
- Full name
- Email address
- Job title
- Conversational data and interactions within our platforms
We collect data through:
- Registration forms
- Community interactions and posts
- Subscriptions
- Audit/assessment/diagnostic tools
- Analytics tools (e.g. to understand community engagement)
- Chat
4. How We Use Your Data
Your data is used to:
- Provide products and services to you
- Provide you with details of our products and services
- Send newsletters and updates (with your consent)
- Provide support and respond to inquiries
- Provide you with diagnostic reports (where you have completed a diagnostic assessment)
- Provide you and the broader community with a summary of discussions and trends
- Manage your community profile
- Analyse community engagement and improve our services
5. Legal Basis for Processing
We process your data under the following lawful bases:
- Consent – for email communications and newsletters
- Legitimate interests – for community management, diagnostics, analytics, trends and support and for marketing of products and services, in line with the UK GDPR's recognised legitimate interests
6. Data Sharing
We use third party tools in order to provide the best service to you.
These tools include:
- Hubspot for retaining user profiles and preferences for marketing, outreach and analytics purposes
- Scoreapp for diagnostics
- Xero for processing PO’s and invoices
- Calendly for some meetings
- Zapier for integrating some of our tools
7. Your Rights
Under the UK GDPR, you have the right to:
- Access your data
- Correct inaccurate data
- Delete your profile and data
- Object to or restrict processing
- Withdraw consent at any time
To exercise these rights, contact us at: info@pollinatestudio.com
8. Data Retention
We retain your data only as long as necessary for the purposes outlined above or as required by law.
9. Cookies and Tracking
We may use cookies to enhance your experience on our website. A cookie notice and management tool will be provided when you first visit our site. You can manage your preferences at any time.
10. Data Security
We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.
11. Contact Us
If you have any questions or concerns about this policy or your data, please contact us at:
info@pollinatestudio.com
Address: Building 18 Gateway 1000 Whittle Way, Arlington Business Park, Stevenage, Hertfordshire, England, SG1 2FP
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk
12. International Users and Data Transfers
Pollinate welcomes community members and clients from around the world. As a UK-based company, we process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR). If you are accessing our services from outside the UK, please be aware that your data may be transferred to, stored, and processed in the United Kingdom.
Where we transfer personal data internationally, we ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses, to protect your data in line with applicable data protection laws.